OFFICE/DIVISION: Office of the Vice President, Academic Affairs/Registrar
- POSITION TITLE: Deputy Registrar
- POSITION NUMBER: WUORT002
- POSITION CLASSIFICATION: N14 JOB
- LOCATION: lalibu, Western Pacific University
- ORGANISATIONAL RELATIONSHIP:
Immediate Supervisor: Registrar
Subordinates: Colleagues in the Office
Coordinates with: Registrar, Heads of Departments, Students and Colleagues
JOB PURPOSE:
The Deputy Registrar reports to the University Registrar, is an integral member of the leadership
team of the Office of the Registrar, leading the implementation of the Registrar's directives, and
providing coverage and contingency planning for the Registrar, contributes to the University's
strategic objectives to provide an excellent educational experience for its students through delivery
of administrative and academic functions and services which support the student and academic
lifecycle. It supports effective and efficient organizational design and structures, the development of
vice online services, systemson, maintenance ative rene records ed promotiel as studensit
academic success.
ROLES AND RESPONSIBILITIES:
1. The position deputizes for the Registrar and under the direction of the Registrar, takes
responsibility for and directs critical student administration and service activities of the Division;
2. Contribute to the development, implementation and systematic review of operational plans and
systems initiatives which support the strategic objectives of the Division and the University;
3. Ensure delivery of high-quality services, information and run high quality events for students and
staff of the University;
4. Organize, administer, maintain and report student records on registration data, grades, transcripts,
progression and graduation eligibility and exit information of all students in accordance with the
University's guidelines;
5. Ensure ongoing compliance with relevant governance requirements relating to student
administration, including identifying and managing risks as appropriate, in particular those relating to
work health and safety and equal opportunity;
6. Prepare GPA data and identify Honor Roll, High Honors and Academic Probation student
categories each semester for presentation to the Registrar, Vice President, Heads of Departments as
required;
7. Collaborate with all administrators, faculty, and IT staff for improved services to students on
course changes and student/faculty inquiries on academic transcripts;
8. Manage students' financial records for presentation to the Registrar and the Bursar;
9. Provide team leadership in the Division and oversee its operations and manage the employees and
daily office matters;
10. Perform other duties as required, consistent with the classification of the position and in
accordance with the principle of multiskilling.
QUALIFICATIONS
1. Preferably a Bachelor's degree in Business Management or IT essential;
2. Proven record in academic, student service or administrative roles.
3. Working experience with Uni10 and Stat-P in student admin of a university for 2 or 3 years;
4. Understanding of technology applications related to records and data management processes for
academic requirements;
5. Experience with Microsoft Office applications essential preferably in data management;
6. Skills requirement include; 0 Excellent oral, interpersonal, and written communication skills; O
Problem-solving capability; 0 Capacity for prioritizing conflicting demands; 0 Acuity for balancing the
normal demands of a range of work and responsibilities without disruption to other team members or
school staff; U Ability to gather facts and to analyze situations objectively, accurately, and in an
organized fashion; U Solid critical thinking skills to understand student and staff issues; 0 Excellent
listening and questioning skills; • Attentive to details and deadlines; 0 Positive attitude and ability to
plan and adapt to change; • Ability to collaborate effectively with various departments and cross-
functional teams.
How to apply
Interested applicants can send their applications via email to hr@wpu.ac.pg before or by Friday 16th February, no later than 4:06pm.
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